Question 1

How much do AI agents cost?

Accepted Answer

Getting started is surprisingly affordable. A lightweight prototype typically costs €3,000 – €6,000. Production-ready solutions vary significantly based on project scope and complexity - typically from tens of thousands of euros upward. We provide an exact quote after assessing your needs. We always start with a lightweight prototype that costs a fraction of traditional software development. Pricing scales according to your needs – you only pay for what you actually need. The first working solution can be in use within just a few weeks, and you'll see concrete benefits before making larger investments.

Question 2

What is the minimum possible investment?

Accepted Answer

You can get started with a 2-4 week prototype that solves one concrete bottleneck in your processes. This gives you a quick understanding of how AI agents can help your specific business – without major upfront risk. The prototype can then be systematically scaled to broader solutions.

Question 3

Is an n8n prototype worthwhile even if production uses a different platform?

Accepted Answer

Yes, often exactly this approach makes sense. N8n's speed and affordability make it an excellent tool for testing automation hypotheses before larger investments. With a prototype you can test process automation feasibility in practice, measure actual time savings and ROI, identify integration challenges early, and get a working "specification" for the final implementation. If your organization requires the final solution on, for example, the Microsoft ecosystem, the n8n prototype serves as proof-of-concept and significantly accelerates the final implementation. This helps you avoid expensive development work on processes that ultimately don't benefit from automation.

Question 4

How do we start an automation project?

Accepted Answer

We begin with an assessment where we identify the best automation opportunities in your processes. Based on this, we present a concrete implementation plan with clear phases, timelines and costs. Work starts only after you've approved the plan - no surprises, full transparency from start to finish.

Question 5

What technology do you use for implementations?

Accepted Answer

Our specialty is the N8N platform, which is a strong choice for both rapid prototype development and production use. N8N is flexible, scalable, and secure – it can be run on your own servers, in the cloud, or in a hybrid model. For many companies, N8N is the best solution even in production due to its flexibility, open source nature, and cost-effectiveness. However, if your company has a strategic commitment to a specific ecosystem (e.g., Microsoft Azure, Google Cloud) or you need specific enterprise features, we can implement the solution on these platforms as well.

Question 6

What is n8n's advantage over other automation tools?

Accepted Answer

n8n is open-source, flexible and cost-effective. It integrates easily with existing systems, scales with your business growth and gives you full ownership of your technology. Its open-source nature means you have complete control over your solution. Additionally, n8n is designed to work smoothly from small tasks to large enterprise implementations.

Question 7

Is N8N sufficient for production use?

Accepted Answer

Yes. N8N is a fully production-ready platform that many companies use in critical production environments. It is scalable, secure, and offers excellent value for money. N8N is particularly well-suited when you want an agile solution that's easy to maintain and modify, you value open source and technology independence, or you want to run the solution on your own infrastructure with full control. If your company has a strong strategic commitment to a specific ecosystem or compliance requires specific technology, we'll guide you in making the best choice.

Question 8

Does the solution work in our Microsoft environment?

Accepted Answer

Yes. N8N integrates seamlessly with Microsoft services (Microsoft 365, Azure, Teams, SharePoint, OneDrive, etc.) through native connectors. N8N can also be hosted on Azure infrastructure if your organization requires cloud hosting within the Microsoft ecosystem. N8N works alongside your Microsoft environment - it doesn't replace anything, it connects and automates across your existing systems. We ensure the solution works seamlessly in your environment and meets your IT requirements.

Question 9

Does the solution integrate with our existing systems?

Accepted Answer

We work system-independently and N8N supports hundreds of ready-made integrations with popular systems (Salesforce, Microsoft 365, Google Workspace, SAP, etc.). Integration requires that your system provides a technical interface – typically an API, webhook, or other standard. Modern cloud systems typically offer these ready-made, which makes integration fast. At the beginning of the project, we'll map out your systems and tell you directly what is feasible and what timeline is realistic.

Question 10

Does implementation require changes to our existing systems?

Accepted Answer

No significant ones. Our approach is one where AI agents operate on top of or alongside your existing systems through API integrations. This means faster deployment, lower risk, and less disruption to your daily operations. We leverage interfaces and standards already built into your systems.

Question 11

Is Agentify GDPR compliant?

Accepted Answer

Yes. Agentify operates in full compliance with GDPR, and all solutions we build are designed to meet GDPR requirements including data access, modification, and deletion rights. N8n's open-source nature provides additional security: it can run entirely on your own infrastructure, giving you full control over where and how data is processed. We provide data processing agreements and documentation for your compliance requirements as needed.

Question 12

Where is our data processed?

Accepted Answer

You have complete freedom of choice. We can run the N8N solution on your own servers (on-premise), in the cloud platform of your choice, or in a hybrid model. Your security requirements and operating methods determine the solution – we ensure it is implemented securely and efficiently. N8N's open source nature provides full control.

Question 13

How do you ensure data security?

Accepted Answer

Security is important to us and we build solutions carefully following best practices. The biggest security benefit comes from the fact that N8N can be run entirely on your own server – data never leaves your environment and you have full control. We use standard security solutions (encryption, secure authentication, etc.) and document implementations transparently. N8N's open source nature means the technology is transparent and auditable.

Question 14

Who owns the data and developed AI and automation solutions?

Accepted Answer

You do. All your data, developed models, workflow logic, and intellectual property rights belong to you. We don't use your information in other clients' solutions or for third parties. Complete ownership and control remain with you – we only provide expertise and implementation. N8N's open source model means you are not dependent on us in the long term.

Question 15

Does the solution scale with our company's growth?

Accepted Answer

Yes. We build solutions with a modular architecture that grows with your needs. You start with one process and expand gradually. N8N is designed to scale from small pilots to large enterprise implementations, handling both user volume growth and increasing functional complexity. N8N's open-source model and modular architecture mean you can scale cost-effectively as your needs evolve.

Question 16

What happens when our needs change?

Accepted Answer

AI agents and N8N automations are inherently flexible. As your business evolves, agents can be updated, retrained, and expanded to new tasks quickly. N8N's visual workflow editor makes changes transparent and manageable. Our modular approach means you can add new features or change business logic agilely – without having to rebuild the entire system.

Question 17

What if we want to migrate to another platform later?

Accepted Answer

N8N's open architecture makes potential migrations smoother than closed platforms. The logic and processes we build are documented and understandable, so migration to another platform is possible if your business strategy requires it later. We don't lock you into technology – our focus is solving your business problems in the best possible way.

Question 18

How long does implementation take?

Accepted Answer

The first working prototype is in use within 2-4 weeks. This gives a quick sense of value and ROI. Deploying a production-ready, scalable solution with N8N typically takes 2-4 months depending on the complexity of integrations. N8N's visual development environment and ready-made integrations significantly speed up implementation compared to traditional coding. Most importantly: you see concrete results early on, not just after months of development work.

Question 19

Do we need technical expertise?

Accepted Answer

Not for the automation development itself - we handle all implementation and coding. However, successful integration requires collaboration with your IT team for system access, technical documentation, and testing. We work alongside your technical contacts to ensure smooth integration, but you don't need automation expertise. Your business knowledge combined with our technical execution creates the solution.

Question 20

What is the path from prototype to production?

Accepted Answer

N8N's strength is that the prototype can often evolve directly into a production solution – no need to rewrite the entire system. Once the prototype is validated, we strengthen its security, scalability, monitoring, and documentation to make it suitable for production use. The transition is seamless and incremental – lessons learned from the prototype are fully utilized. If you later decide to migrate to another platform, the prototype serves as a "working spec" that significantly speeds up implementation.

Question 21

How much time does automation save?

Accepted Answer

Time savings depend heavily on the specific process, its current complexity, and how often it runs. We start by measuring the baseline - how much time is currently spent - and then track actual savings after implementation. Typical areas where we see significant impact are routine data entry and transfers between systems, document processing and formatting, report generation and distribution, repetitive customer service inquiries. During our initial assessment, we'll analyze your specific processes and provide realistic estimates for potential time savings. We focus on freeing your team from repetitive work so they can focus on tasks that require human judgment and creativity.

Question 22

When will we see the first results?

Accepted Answer

Concrete benefits begin to appear during the prototype phase, often within weeks of deployment. Typical benefits include significant time savings in routine tasks, reduced errors, and freed-up time for value-creating work. N8N's rapid development cycle means you can test and measure benefits quickly. Full return on investment is typically achieved within 6-18 months depending on project scope, but the first measurable benefits are visible much sooner. Concrete ROI depends on the scope of automated processes and their current time consumption.

Question 23

Which processes benefit most from AI agents?

Accepted Answer

The best results come from processes with a lot of repetition, data processing, or coordination. For example: customer service routines, document processing, reporting, schedule management, pricing and quotation, transferring information between systems. If your process spends time on "similar things" daily or weekly, it's likely an excellent candidate for automation. We conduct a survey together to find the best opportunities – often surprising "hidden costs" are also discovered that automation can eliminate.

Question 24

Will we save costs compared to traditional software development?

Accepted Answer

Yes, significantly. N8N's visual development environment, ready-made integrations, and open source model mean faster implementation and lower costs. Additionally, you avoid the heavy license fees that typically come with closed enterprise platforms. Development work is more agile and changes are cheaper to implement. Typically, savings are significant compared to traditional custom software development, but the exact benefit depends on the scope and complexity of the project.

Question 25

Do you offer maintenance services?

Accepted Answer

Yes, we offer comprehensive maintenance services to ensure your automations continue working optimally. Our maintenance includes monitoring, updates, fixes and user support. We also fine-tune and optimize as your business evolves. Maintenance can be tailored to your needs - from individual fixes to ongoing development partnership.

Question 26

Will we receive support after deployment?

Accepted Answer

Yes, support is a central part of our service. We offer tailored support packages – for acute problem-solving, continuous optimization, and development of new features. N8N's visual nature also makes support situations easier to resolve – we can see together what is happening. We don't leave you alone after deployment.

Question 27

Can we update and modify the agents ourselves?

Accepted Answer

N8N's visual workflow editor makes simple changes possible even for non-technical staff. We can train members of your teams to make basic changes and monitor agent activity independently. More complex changes and new features are implemented in collaboration with us. We find the right balance between independence and expert support together – the goal is for you to be as autonomous as possible in daily operations but we support you when needed.

Question 28

What happens if the N8N platform evolves or updates?

Accepted Answer

N8N is an actively developed open source project, which means continuous development and new features. We closely monitor the platform and ensure that your solutions stay up to date safely. Updates are managed and documented. The open source nature also means you are not dependent on a single company's decisions – the community and ecosystem support the platform.

Frequently Asked Questions

Costs and Getting Started

Technology and Implementation

Data Security and Governance

Scalability and Future

Practical Implementation

ROI and Business Benefits

Support and Maintenance

Can't find the answer? Contact us